3.1.- How to write a Thank you note.

Thank you! These are welcome words to all of us. A thank you communicates that we are valued and appreciated. Not receiving a thank you suggests that we are taken for granted. That is why an expression of thanks can make all the difference in a business relationship. Luckily, thank you notes are among the easiest messages to write, especially when you follow these tips and suggestions:

1. Do not procrastinate. Send your thank you note as soon as possible. The longer you wait, the less likely you are to do it and the more likely someone somewhere is feeling unappreciated.
2. Send it the old-fashioned way--in the mail. Some say it is okay to send it via E-mail. It is true that something is better than nothing, but receiving a card in the mail is far more exciting.
3. Hand-write your note. When learning how to write thank you a thank you note, many reach for their laptop. That is fine, but try something different. Connect with your heart and pick up your pen--even for business notes. Typing is faster, but a neatly written note has the personal human touch of appreciation that every person is longing for.
4. Be specific, positive and honest. Mention exactly what you are thanking them for and why you appreciate it. This is not the time to critique the gift, it is the time to be appreciative.
5. Be brief and to the point.
6. Use the word "You" more than the word "I."

Here are the basic parts to every thank you note: